Fri, Nov 26 2004 10:18
So how do you email something that should be confidential?
Just following up on a blog posting and something that came up on a listserve.
How can you email something confidentially both internally and externally [especially if you are wacko like I am and open up the email as per our employee policy]?
Adobe acrobat with a password protection that includes encryption is honestly the easier than anything else to send confidential documents to business associates. Never send Word or Excel documents [especially us beancounters] because we should never send information that can be changed. Not to mention it may include metadata that you don't want to send. Adobe's come out with version 7 that is supposed to allow documents that are first done on version 7 pro or standard to be “inked/edited” on Adobe Reader. I need to order that and check it out.
I've tried digital signatures in email and swapping dig certs, but most folks just can't handle that yet. At times I also use hypersend.com. Encrypted email is still just a bit too much for most business folks to handle.
Honestly it is pretty easy to set up individual digital certificates. In Outlook, Tools, Options, Security and click on “get a digital id” and walk yourself through buying one. Attach the digtal cert to your outbound email and it will get automagically added to the email account you send your email to. When THEY send YOU their dig cert, you will now have the opportunity to encrypt the email between your two boxes. It's amazing how UNDERUTILIZED it is though.
P.S. Just so no one gets the wrong idea I agree with Dana that Adobe has it's limitations..but I'm dealing with business folks with AOL email addresses who are still using Word Perfect with the blue dos interface. I start talking adding digital certificates and swapping certs and I've totally lost these folks. At LEAST I'm SB1386 in compliance. I'll be the first to admit I'm trading off functionaly over security. If it truly needs protection, it's hypersent.
Filed under: Exchange